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Real departures, not date pickers.

Per-departure capacity, cutoff windows, recurring rules.

A departure isn't "a variation of a product". It's an event with capacity, advance-booking limits, cutoff times, and per-occurrence pricing. Yatra ships a three-layer availability system — fixed dates, recurring rules (weekly / monthly / interval), and flexible booking — out of the box.

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Departures & Availability — Yatra WordPress travel booking plugin (free feature)

Why Departures & Availability matters for tour operators

Most booking plugins reduce departures to date-pickers. That model misses the operator reality: "this trip runs every Monday and Thursday, with cutoff 24h before, max 12 travelers per departure, and a different price for the September peak weeks". Yatra encodes all of that natively.

What changes once Departures & Availability is on

Concrete operational outcomes — not feature checkboxes.

  • Per-departure capacity — capped at 12, 20, whatever the trip allows.
  • Three rule types — fixed dates, recurring (weekly / monthly / interval), flexible (any date booking).
  • Cutoff window per trip — "no bookings within 24 hours of departure".
  • Advance-booking window — "must book at least 7 days ahead".
  • Excluded dates — skip Christmas week, your owner's vacation, blackout dates.

What Departures & Availability unlocks in Yatra

Every surface, every toggle, every audit trail — covered.

Fixed-date departures

Manually-entered dates. Best for one-off departures, seasonal trips, expedition timetables.

Recurring rules

Every Mon+Thu / 1st Sunday of month / every 14 days. Configurable per trip.

Capacity per departure

Hard cap. Booking page shows "Last 2 spots" when ≤ 2 remaining.

Cutoff + advance booking

Stop accepting bookings X hours before / require Y days ahead. Per-trip configuration.

Excluded dates

Skip specific dates within a recurring rule. Holidays, blackouts, owner unavailability.

Flexible booking

For trips where the operator picks the date with the customer (private bespoke tours).

Pairs with these Yatra Pro modules

Pro modules that build naturally on top of Departures & Availability. Bundle unlocked by any Yatra Pro license.

Google Calendar Integration

Pro · Starter

Push every confirmed booking and scheduled departure into Google Calendar automatically. Multi-calendar selection (Adventures / Workshops / Group Tours), per-t…

Explore →

Flexible Payments

Pro · Starter

Customers commit to a tour months in advance — but few will pay $4,000 upfront. Flexible Payments lets you accept a deposit (e.g. 25%) at checkout and bill the…

Explore →

Dynamic Pricing

Pro · Starter

Auto-adjust trip prices by season, demand, early-bird, last-minute, weekday, or inventory level. Six rule types with stacking and priority. The same revenue-ma…

Explore →

How to set up Departures & Availability in Yatra

No engineering. Open Yatra → Modules, toggle, follow the wizard.

  1. 1

    Edit any trip

    Open a trip in admin. Switch to the Departures tab.

  2. 2

    Pick a rule type

    Fixed dates / recurring / flexible. Most operators start with a recurring weekly rule.

  3. 3

    Set capacity + windows

    Max travelers per departure, cutoff hours, advance-booking days.

  4. 4

    Verify on the frontend

    The trip page now shows real upcoming departures with available capacity.

Departures & Availability — Yatra Pro FAQ

Want to feel Departures & Availability in action first? Try Yatra Pro free →

Can different departures of the same trip have different prices?
Per-departure price overrides are supported on rules. Combined with the Pro Dynamic Pricing module, you can set season + last-minute + early-bird adjustments automatically.
What happens when a departure sells out?
It still appears in the catalogue (with a "Sold out" badge) but the booking form prevents purchase. Optionally enable a waitlist via custom field.
How accurate is the inventory? Can two people book the last seat at once?
Each booking transaction takes a pessimistic database lock on the departure availability row. Concurrent attempts on the last seat are rejected with a clean error. No double-booking.

Pairs well with

Other Yatra modules tour operators usually turn on alongside Departures & Availability.

Google Calendar Integration Starter

Push every confirmed booking and scheduled departure into Google Calendar automatically. Multi-calendar selection (Adventures / Workshops / Group Tours), per-trip event colour,…
Trip Consent Starter

Liability waivers, photo-release consents, COVID health declarations — signed digitally per traveler during checkout. Standalone waiver SaaS charges $24–$99/month. Yatra builds it…

Add Departures & Availability to your tour-booking website today.

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